Assistant to Head of Design and Product Management | Luxury Industry m/f/d

You will provide administrative support to the Head of Design and to the Head of Product Management to ensure time is always used effectively to focus on evolving priorities. You act as a key link between your two managers, their direct reports, the management board and stakeholders of all levels. Utilizing your abilities as the primary point of contact, you will establish trust with stakeholders through your determination, adaptability, and entrepreneurial mindset. No matter the tasks you complete, you will consistently represent the brand as its ambassador.

Your daily tasks will include:

• Managing dynamic calendars of the Head of Design and the Head of Product Management, ensuring all appointments are scheduled based on business priorities, compiling documents for meetings and projects, acting as a gatekeeper with a helicopter view, and creating win-win situations for all stakeholders
• Managing e-mail correspondence and redirecting as needed
• Arranging travel (visa, logistics) and processing associated expense reports
• Organizing events, workshops, off-sites, conferences
• Supporting your line managers in their daily activities to ensure project deadlines are met while maintaining the highest quality standard
• Following up on sensitive or confidential concerns, determining an appropriate course of action/response
• Coordinating executives‘ outreach and external relations efforts; serving as the administrative liaison to other departments and the board, providing a bridge for smooth communication; maintaining credibility and support